Want to Print W-2 Form In QuickBooks

Need To Print W-2 Form in QuickBooks –Try This.

W-2 is a form that every company is required to send to each employee as well as the IRS at the end of each accounting period. This Wages and Tax Statement form includes all relevant information about your earnings, the amount of taxes taken from your paycheck, and any employer-provided benefits. You must submit this form to the IRS and a state agency by January 31 of each year. Users can easily file and print W-2 forms in QuickBooks via Desktop and Online versions. Go through the entire blog to know about the detailed instructions to print the W-2 form.

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Important Points You Must Consider Before You Print W-2 Form in QuickBooks

In order to verify that you print W-2 correctly in QuickBooks, certain things based on the tax table and formatting of your paper must be validated at the user’s end: –

• When printing the W-2 form, make sure you’re using the most up-to-date version of QuickBooks Desktop.
• To confirm that the alignment is correct, print a test on blank paper.

Here’s how to print W-2 forms in QuickBooks 

Depending on whose payroll service you use, the processes to print W-2 forms in QuickBooks desktop and online are varied. In some versions, you may also choose to automate the printing of these forms. Let’s take a closer look at the printing process:-

Stepwise Instructions to Print W-2 Form in QuickBooks Desktop Payroll Assisted 

For users that use the payroll assistance service, Intuit fills out W-2 forms. These forms can also be printed using two different methods: Intuit Print and Self Print. There are a few points to keep in mind with both options: –

Intuit Print:-

If you have chosen the Intuit Print option to print or mail W-2s form to your employees, then they will send out mails from January 20 onwards and continue to do so until January 31. Moreover, you can reprint them out if required from January 13 by following the instruction listed below:

• Go to Employees and then click Payroll Center.
• Soon after this, choose the File Forms tab and tap on the View/Print Forms & W-2s.
• Insert the Payroll PIN in the required text field and click OK.
• Move to the W-2s tab, choose the year, then all or individual employees.
• Tap on the Open/Save Selected.
• Choose the appropriate cause for printing W-2s.
• In Adobe Reader, go to File and choose Print.

Self-Print:- 

You should print and then hand over or mail the W-2 form to your employees postmarked by January 31.

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Step 1: Purchase your W-2 paper

It is recommended that you acquire W-2 paper to ensure that your form prints correctly. Also, to assure that your employees have no problems filling the W-2 form. Employee copies can be printed on:

• Blank 4-part perforated paper
• Plain paper

To order your W-2 kit (includes envelopes):

• In the first step, move to QuickBooks Checks & Supplies
• Click on the Tax Products and then choose Blank W-2 kits.
• Next, go through the on-screen instructions to complete your order.

Step 2: Printing Your W-2s Form (current or previous years)

• To begin with, click on the Employees option, followed by Payroll Center.
• After this, go to the File Forms tab and then tap on the View/Print Forms & W-2s.
• Select OK after entering your payroll PIN.
• Following that, choose the W-2s tab from the drop-down menu.
• Choose a year, then all or specific employees.
• Move further by clicking on the Open/Save Selected option.
• Select the appropriate cause for printing W-2s.
• In Adobe Reader, go to File and choose Print.